Audit-ready on the day they turn up unannounced.

Pre-operational checks, hygiene audits and line inspections recorded as they happen, with the evidence attached — so certification day finds a record rather than a folder somebody spent a fortnight assembling.

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THE COMPLIANCE REALITY

Certification isn’t a week in March.

 

Every plant knows the drill. The audit lands, the folders come out, and three people spend a fortnight assembling evidence that the checks everyone genuinely did were genuinely done. It works, more or less, right up until the audit is unannounced.

The gap is never the checking. Pre-op checks happen, hygiene audits happen, line clearances happen. The gap is that the record of them lives on clipboards, in a shared drive, and in the memory of a shift supervisor who’s on leave.

Certification depends on being able to show it. Not on having done it.


Across the plant or packhouse

  • Hygiene and pre-op

    Pre-operational clearance, sanitation verification, allergen changeover, glass and brittle plastic audits. High frequency, every shift, and the checks an auditor samples first.

  • Cold chain and store

    Cold room integrity, door seals, refrigeration plant, humidity and airflow. The equipment a consignment depends on and the checks nobody misses twice.

  • Grading and line

    Sorters, graders, fillers, sealers, metal detection and checkweigher verification, line clearance between runs. Recorded in a dozen places, almost never in one.

  • Dock and building

    Levellers, shelters, shutter doors, restraints, lighting, fire systems. The equipment that stops the site when it fails and rarely appears on anyone’s asset register.

  • Loading and dispatch

    Vehicle temperature logs, pallet integrity, seal verification, load stability, dispatch documentation. The last checkpoint before it's on the road.

  • Pest and waste control

    Bait station checks, drain and effluent monitoring, waste segregation, insect screens. Everyone's job on paper, nobody's job on the floor.

A finding doesn’t close because the next check passed.

This is where most systems quietly lose things. A pre-op check flags a seal on a filler. It gets noted, someone means to deal with it, and tomorrow’s pre-op check comes back clear because whoever ran it was looking at a different line. The original finding is now invisible, and nothing about that looked like a failure.

When an auditor asks what you found and what you did about it, the sequence is already on the record in order.

  • A failed check persists until that check passes again
  • Photo evidence attached to the specific finding
  • Attributed and timestamped at every step
  • Full history per asset and per line, in sequence
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Checks that survive contact with a shift change.

Pre-op and changeover checks are the highest-frequency inspections in the plant and the ones under most time pressure. If recording them is slower than doing them, the record degrades until it’s a signature.

Checks are defined once per line or asset type and apply everywhere that type appears. The operator opens the machine in front of them and sees only what applies to it.

  • Checks defined per asset type, applied plant-wide
  • Offline capture on the floor, from the Essential plan
  • Findings attributed to the operator who recorded them
  • Same record visible to quality, engineering and the shift team
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Running is not the same as cleared to run.

 

A filler can be mechanically sound and carrying an open hygiene finding from two shifts ago. A check-weigher can be spotless and past its verification. Both of them are running.

Take that filler. Condition: Defective — the seal finding is open and hasn’t been re-checked. Compliance: Current — every scheduled check has been done on time, including this morning’s. Risk profile: Critical — it’s the only line running an allergen product.

Compliant and defective at once. A single score calls that amber and puts it somewhere on a list.

Frequently asked questions

Does this replace our QMS?

No. Document control, CAPA workflow, training records, complaints and change control stay where they are. Nova covers the physical inspection side, what was checked on the floor, what was found, what evidence was captured, and whether the finding is still open. It sits alongside a quality system rather than instead of one.

Can operators complete pre-use checks quickly?

The check list is defined per asset type, so an operator sees only what applies to the machine they’re on.

 
Does it work on the warehouse floor without a signal?

Offline capture is available from the Essential plan. Checks complete on the device and sync when it’s back in range — useful in high-bay and chilled areas where coverage is unreliable.

 
Our inspection volume triples during harvest. How is that handled?

The published plans are sized on a monthly allowance, and a seasonal operation’s harvest volume can run well above its off-season baseline. We size seasonal accounts against their peak month, not their annual average, so harvest doesn’t put you over plan.

 
Can we show an auditor what was found and when?

Every finding is on a searchable record with photo evidence attached to the specific component, viewable on screen at any time.

 

Start with one aisle.

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Free forever on the starter plan. Put one rack run and a handful of trucks in, and see what a component-level record looks like.